Xero Projects

Verified listing

Job costing and time tracking for businesses that bill by project

4.1Based on 255 reviews

Visit website

Ratings by dimension

Ease of use4.0
Value4.1
Support4.0
Features4.0

Rating distribution

5 stars
115
4 stars
86
3 stars
27
2 stars
15
1 star
12

Filter reviews

Country

Industry

Company size

How long used

Sort by

Verified reviews for Xero Projects

255 reviews matching your filters

Emma Bramley

Practice manager · 11-50 employees · Manufacturing

United Kingdom

5.0

12 Mar 2026

Real margins from real bills

Costs come from real supplier bills, not numbers typed into a spreadsheet. We finally know which jobs make money rather than guessing.

Pros

Costs come from real supplier bills, not numbers typed into a spreadsheet.

Cons

Reporting is limited to what Xero gives you.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 5.0

Used for 6-12 months6 found this helpful

Zoe Patel

Director · 11-50 employees · Food and beverage

LinkedIn verifiedUnited Kingdom

5.0

11 Mar 2026

Job costing done simply

We finally know which jobs make money rather than guessing, and time entry is simple enough that the team actually does it. No complaints so far.

Pros

We finally know which jobs make money rather than guessing.

Cons

No resource planning if you need to schedule the work as well.

Ease of use: 5.0
Value for money: 5.0
Customer service: 4.0
Functionality: 5.0

Used for 6-12 months5 found this helpful

Neil Trelawny

Company secretary · 51-200 employees · Property and lettings

United Kingdom

3.0

9 Mar 2026

Worth the Ultimate upgrade for us

Tracked time pulls straight onto the invoice so nothing goes unbilled. That said, reporting is limited to what Xero gives you and for utilisation analysis you will want a dedicated tool.

Pros

Tracked time pulls straight onto the invoice so nothing goes unbilled.

Cons

Reporting is limited to what Xero gives you.

Ease of use: 3.0
Value for money: 3.0
Customer service: 2.0
Functionality: 4.0

Used for 1-2 years16 found this helpful

Owen Ashworth

Sole trader · 1-10 employees · Marketing and advertising

United Kingdom

5.0

7 Mar 2026

Good costing, not planning

Time entry is simple enough that the team actually does it. Tracked time pulls straight onto the invoice so nothing goes unbilled.

Pros

Time entry is simple enough that the team actually does it.

Cons

No resource planning if you need to schedule the work as well.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 5.0

Used for Less than 6 months7 found this helpful

Aisha Hargreaves

Company secretary · 51-200 employees · Education

United Kingdom

3.0

5 Mar 2026

Real margins from real bills

Mixed. Time entry is simple enough that the team actually does it, but reporting is limited to what Xero gives you.

Pros

Time entry is simple enough that the team actually does it.

Cons

Reporting is limited to what Xero gives you.

Ease of use: 3.0
Value for money: 2.0
Customer service: 3.0
Functionality: 2.0

Used for 2+ years9 found this helpful

Neil Adeyemi

Finance manager · 51-200 employees · Retail

LinkedIn verifiedUnited Kingdom

5.0

3 Mar 2026

Good costing, not planning

Time entry is simple enough that the team actually does it, and we finally know which jobs make money rather than guessing. No complaints so far.

Pros

Time entry is simple enough that the team actually does it.

Cons

You need the Ultimate plan, which is a jump from Grow.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 4.0

Used for 6-12 months29 found this helpful

Martin Nowak

Financial controller · 201-500 employees · Construction

LinkedIn verifiedUnited Kingdom

5.0

1 Mar 2026

We know our margins now

Time entry is simple enough that the team actually does it, and costs come from real supplier bills, not numbers typed into a spreadsheet. No complaints so far.

Pros

Time entry is simple enough that the team actually does it.

Cons

Reporting is limited to what Xero gives you.

Ease of use: 5.0
Value for money: 5.0
Customer service: 4.0
Functionality: 5.0

Used for 1-2 years30 found this helpful

Gareth Ferreira

Director · 1-10 employees · Retail

United Kingdom

3.0

1 Mar 2026

Stopped us losing billable time

We finally know which jobs make money rather than guessing. That said, you need the Ultimate plan, which is a jump from Grow and no resource planning if you need to schedule the work as well.

Pros

We finally know which jobs make money rather than guessing.

Cons

You need the Ultimate plan, which is a jump from Grow.

Ease of use: 2.0
Value for money: 3.0
Customer service: 3.0
Functionality: 2.0

Used for 2+ years22 found this helpful

Nicola Ainsley

Sole trader · 11-50 employees · Manufacturing

United Kingdom

1.0

27 Feb 2026

Job costing done simply

It is job costing, not project management, there are no Gantt charts. You need the Ultimate plan, which is a jump from Grow. Looking at alternatives.

Pros

We finally know which jobs make money rather than guessing.

Cons

It is job costing, not project management, there are no Gantt charts.

Ease of use: 1.0
Value for money: 2.0
Customer service: 1.0
Functionality: 2.0

Used for 1-2 years19 found this helpful

Claire Trelawny

Owner · 1-10 employees · Healthcare

LinkedIn verifiedUnited Kingdom

4.0

22 Feb 2026

Good costing, not planning

Costs come from real supplier bills, not numbers typed into a spreadsheet, and it closed the gap on unbilled hours within the first quarter. For utilisation analysis you will want a dedicated tool, but we live with it.

Pros

Costs come from real supplier bills, not numbers typed into a spreadsheet.

Cons

For utilisation analysis you will want a dedicated tool.

Ease of use: 4.0
Value for money: 4.0
Customer service: 4.0
Functionality: 4.0

Used for 1-2 years33 found this helpful