Xero Projects

Verified listing

Job costing and time tracking for businesses that bill by project

4.1Based on 255 reviews

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Ratings by dimension

Ease of use4.0
Value4.1
Support4.0
Features4.0

Rating distribution

5 stars
115
4 stars
86
3 stars
27
2 stars
15
1 star
12

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Verified reviews for Xero Projects

255 reviews matching your filters

Martin Baptiste

Management accountant · 51-200 employees · Hospitality

United Kingdom

5.0

2 Aug 2025

Worth the Ultimate upgrade for us

Time entry is simple enough that the team actually does it, and we finally know which jobs make money rather than guessing. No complaints so far.

Pros

Time entry is simple enough that the team actually does it.

Cons

Reporting is limited to what Xero gives you.

Ease of use: 4.0
Value for money: 4.0
Customer service: 5.0
Functionality: 4.0

Used for Less than 6 months29 found this helpful

Laura Iqbal

Company secretary · 51-200 employees · Healthcare

United Kingdom

5.0

2 Aug 2025

Real margins from real bills

Costs come from real supplier bills, not numbers typed into a spreadsheet. We finally know which jobs make money rather than guessing.

Pros

Costs come from real supplier bills, not numbers typed into a spreadsheet.

Cons

You need the Ultimate plan, which is a jump from Grow.

Ease of use: 5.0
Value for money: 5.0
Customer service: 4.0
Functionality: 4.0

Used for Less than 6 months25 found this helpful

Emma Sandhu

Company secretary · 51-200 employees · Logistics and transport

United Kingdom

5.0

30 Jul 2025

Worth the Ultimate upgrade for us

Time entry is simple enough that the team actually does it. It closed the gap on unbilled hours within the first quarter.

Pros

Time entry is simple enough that the team actually does it.

Cons

It is job costing, not project management, there are no Gantt charts.

Ease of use: 4.0
Value for money: 5.0
Customer service: 5.0
Functionality: 5.0

Used for Less than 6 months11 found this helpful

Rachel Kowalski

Founder · 1-10 employees · Retail

United Kingdom

5.0

25 Jul 2025

Real margins from real bills

Costs come from real supplier bills, not numbers typed into a spreadsheet. It closed the gap on unbilled hours within the first quarter.

Pros

Costs come from real supplier bills, not numbers typed into a spreadsheet.

Cons

For utilisation analysis you will want a dedicated tool.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 5.0

Used for Less than 6 months26 found this helpful

Callum Cavendish

Founder · 1-10 employees · Veterinary

United Kingdom

1.0

24 Jul 2025

Real margins from real bills

You need the Ultimate plan, which is a jump from Grow. No resource planning if you need to schedule the work as well. Looking at alternatives.

Pros

We finally know which jobs make money rather than guessing.

Cons

You need the Ultimate plan, which is a jump from Grow.

Ease of use: 1.0
Value for money: 1.0
Customer service: 2.0
Functionality: 1.0

Used for Less than 6 months14 found this helpful

Mark Middleton

Group financial controller · 1000+ employees · Logistics and transport

United Kingdom

5.0

11 Jul 2025

Real margins from real bills

Tracked time pulls straight onto the invoice so nothing goes unbilled, and costs come from real supplier bills, not numbers typed into a spreadsheet. No complaints so far.

Pros

Tracked time pulls straight onto the invoice so nothing goes unbilled.

Cons

Reporting is limited to what Xero gives you.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 4.0

Used for 2+ years8 found this helpful

Sarah Osei

Owner · 11-50 employees · Legal services

United Kingdom

5.0

5 Jul 2025

Good costing, not planning

We finally know which jobs make money rather than guessing. It closed the gap on unbilled hours within the first quarter.

Pros

We finally know which jobs make money rather than guessing.

Cons

For utilisation analysis you will want a dedicated tool.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 5.0

Used for 2+ years24 found this helpful

Helen Holloway

Bookkeeper · 11-50 employees · Veterinary

United Kingdom

1.0

4 Jul 2025

We know our margins now

For utilisation analysis you will want a dedicated tool. Reporting is limited to what Xero gives you. Looking at alternatives.

Pros

We finally know which jobs make money rather than guessing.

Cons

For utilisation analysis you will want a dedicated tool.

Ease of use: 2.0
Value for money: 1.0
Customer service: 1.0
Functionality: 1.0

Used for 1-2 years5 found this helpful

Fiona Ellery

Founder · 1-10 employees · Logistics and transport

United Kingdom

5.0

28 Jun 2025

Good costing, not planning

It closed the gap on unbilled hours within the first quarter, and tracked time pulls straight onto the invoice so nothing goes unbilled. No complaints so far.

Pros

It closed the gap on unbilled hours within the first quarter.

Cons

You need the Ultimate plan, which is a jump from Grow.

Ease of use: 5.0
Value for money: 5.0
Customer service: 5.0
Functionality: 4.0

Used for 2+ years23 found this helpful

Emma Sandhu

Practice manager · 11-50 employees · Construction

LinkedIn verifiedUnited Kingdom

3.0

25 Jun 2025

Stopped us losing billable time

Time entry is simple enough that the team actually does it. That said, you need the Ultimate plan, which is a jump from Grow and it is job costing, not project management, there are no Gantt charts.

Pros

Time entry is simple enough that the team actually does it.

Cons

You need the Ultimate plan, which is a jump from Grow.

Ease of use: 4.0
Value for money: 2.0
Customer service: 4.0
Functionality: 2.0

Used for 2+ years3 found this helpful