Shape Payroll vs Onfolk
Verified ratings, real UK pricing and the compliance detail, weighed side by side — with a written verdict at the end.
Shape Payroll
Payroll Software
- United Kingdom
- Live Chat
- Knowledge Base
Onfolk
Payroll Software
- United Kingdom
- Live Chat
- Knowledge Base
Shape Payroll leads on verified reviews by 0.3 of a point — 4.2 against 3.9 for Onfolk.
The short version
What each one costs and how each one rates, side by side. Only the rows where leading means something are marked; vendor and availability are in the overview above.
| Detail | Shape Payroll | Onfolk |
|---|---|---|
| What it costs | ||
| Starting priceLowest paid tier, excluding VAT | Free | £5/user/month |
| Free version | YesYes | NoNo |
| Free trial | YesYes | YesYes |
| How it rates | ||
| Overall ratingMean of verified Assaylist reviews | 4.2 | 3.9 |
| Verified reviewsVolume is evidence, not a score — this row is not a contest | 250 reviews | 238 reviews |
Highlighted where one clearly leads. Rows without a highlight are not a contest.
How reviewers score them
Across the four dimensions we ask every reviewer about. The widest gap is ease of use, at 0.3 of a point.
- Shape Payroll
- Onfolk
| Dimension | Shape Payroll | Onfolk | Gap |
|---|---|---|---|
| Ease of use | 4.1 | 3.8 | 0.3 to Shape Payroll |
| Value for money | 4.1 | 3.9 | 0.2 to Shape Payroll |
| Customer support | 4.1 | 3.9 | 0.2 to Shape Payroll |
| Functionality | 4.0 | 3.9 | 0.1 to Shape Payroll |
What each average is made of
Two products can share an average and not share a reputation. These bars show the star split behind each score.
| Product | 5 star | 4 star | 3 star | 2 star | 1 star |
|---|---|---|---|---|---|
| Shape Payroll | 47% (118 reviews) | 33% (83 reviews) | 11% (27 reviews) | 7% (17 reviews) | 2% (5 reviews) |
| Onfolk | 35% (84 reviews) | 38% (91 reviews) | 15% (36 reviews) | 8% (19 reviews) | 3% (8 reviews) |
Feature by feature
Everything either vendor publishes, split into what separates them and what they share.
- Both products
- 320%
- Only Shape Payroll
- 533%
- Only Onfolk
- 747%
15 features listed across both products.
What only one of them does
Shape Payroll
5- Automatic legislative updates
- Cloud based
- Free Basic tier
- Payslips
+ 1 more in the table below
Onfolk
7- Accounting integration
- Automated pay runs
- Employee self service
- Leave management
+ 3 more in the table below
Showing 15 of 15 features
| Detail | Shape Payroll | Onfolk |
|---|---|---|
| Where they differ · 12 | ||
| Automatic legislative updates | YesYes | NoNo |
| Cloud based | YesYes | NoNo |
| Free Basic tier | YesYes | NoNo |
| Payslips | YesYes | NoNo |
| Statutory payments | YesYes | NoNo |
| Accounting integration | NoNo | YesYes |
| Automated pay runs | NoNo | YesYes |
| Employee self service | NoNo | YesYes |
| Leave management | NoNo | YesYes |
| Modern interface | NoNo | YesYes |
| Payroll and HR combined | NoNo | YesYes |
| Reporting | NoNo | YesYes |
| Where they match · 3 | ||
| Employee records | YesYes | YesYes |
| Pension auto enrolment | YesYes | YesYes |
| RTI submissions to HMRC | YesYes | YesYes |
A dash means the vendor has not published a feature list — which is not the same as the feature being unavailable.
How they handle UK obligations
Checked against the vendor's own documentation or HMRC's published list. A dash means we have not verified it — never that it is missing.
| Detail | Shape Payroll | Onfolk |
|---|---|---|
| Verified against vendor documentation | ||
| RTI-compliant payroll | YesYes | YesYes |
| Pension auto-enrolment | YesYes | YesYes |
| UK-based support | UK support team | UK support team |
What each tier costs
Both line-ups on one ladder, so the middle tier on one side sits next to the middle tier on the other.
Shape Payroll
Onfolk
Basic
FreeLower
- Free payroll
- RTI submissions
- Auto enrolment
Onfolk
£5/user/month
- Payroll and HR combined
- Minimum £40 a month
- RTI and auto enrolment
Pro
£5/mo
- Up to 5 employees paid
- £1 per additional employee
- Priority support
No comparable tier listed
Rungs are matched by position in each vendor’s own line-up, not by what the tiers include — an entry plan on one side may cover more than the other. Prices exclude VAT unless stated, and per-seat plans are quoted per seat. Always confirm on the vendor’s own site.
Which should you choose?
Two answers, because there are two right ones depending on what you need.
Choose Shape Payroll if
- It costs less to get started — Free against £5/user/month.
- There is a free tier you can stay on, which Onfolk does not offer.
- Reviewers score it higher on ease of use — 4.1 against 3.8.
- It lists 5 features Onfolk does not, including automatic legislative updates.
Choose Onfolk if
- It lists 7 features Shape Payroll does not, including accounting integration.
On verified Assaylist reviews, Shape Payroll currently rates 4.2 against 3.9 for Onfolk. That gap is not the whole story: Shape Payroll starts at Free and Onfolk at £5/user/month, so the right answer depends on the tier you actually need and on which one handles your UK obligations. Read both profiles before you commit, and confirm current pricing on the vendor's own site.
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